Communication is a process in which
people share information, ideas and feelings. It involves not only the verbal,
written words but also personal gesture, body language and style- whatever
thing that adds meaning to a message.
Types
There
are almost 6 types of communication. They are as follows
1 Intra Personal :
In this type of communication the person is communicating
with his own thought, feelings, ideas, reasoning, analysis, self awareness,
problem solving , self control etc. Carl Rodgers had said that it is very important for one’s
self.
2 Inter Personal : It is called one to one person communication.
Usually it is informal and unstructured. It helps a person to share his ideas
and feelings with the other.
3 Small Group: When there is a small group that is when a few
people get together to communicate with each other than this is called small
group communication.
4 Public: This type of communication is used
when the changing of attitudes, opinion, value and purposefully sharing of
others and to raise the morale of the people is a type of this communication.
5 Mass communication: It is of large scale. Here the
audience is of millions. Many devices and ways are used for this type of
communication.
6 Others: The ethical and inter cultural talks are the type of
others communication. (Leena, 2004)
Ways of communication
There are
now many ways for communication. It can be written, oral, face to face and
online. The historical usage is seemed to be very difficult but as it was
necessary it was adopted on a large scale. In the history, horses were used to
send the messages to different areas. They transfer the messages several miles
away. They are used to put cables in military service. (Christopher, 2008)Then
the Pigeons were started using to transfer the message. Special persons were
arranged that are used to train the pigeons and then those pigeons transfers
the message.
Then telegraphy was used to
communicate with each other. Then after a lot of research, when the radioactive
rays were discovered the wireless set was introduced. These wireless sets
composed of three components: sender, receiver and the radioactive rays. These
rays proved to be very beneficial for the world. On the theory of these rays,
radio was invented. Popoof and Marconi are considered to be their inventors. This
radio was converted into its better form that is called FM.
In radio only the voice signals were
transferred and in the same way the video signals were transferred that is now
called television. It is the best way to communicate. In television the voice
and video signals are transferred simultaneously.
When the television was discovered
it was considered that this will be the best ever invention but now more
inventions has been made. The use of the internet and other ways are the latest
inventions in the field of communications.
Components of communication
There are many components that make
up a communication. First of all the context must be included. Context includes
perspective and internal and external stimuli. In the context background,
country, field, culture and releigon is considered. Another major component is
the sender and the receiver. The sender sends a message and a receiver receives
it. There are many mediums that are used to communicate with each other. If we
discuss it in detail then with the passage of time these mediums also get
changed. Moving towards the advancement, all these gadgets are also using
different mediums.
The sender uses to send the data
using different techniques. Then the communication medium encodes the data into
the form through which it can take data and then the receiver decodes the data
to the form in which the receiver can take that data. There is a process of
communication in which many things are involved.
In the
beginning the data was transferred with the help of radioactive rays . This was
a great discovery because the speed of these rays was 3 lac kilometers per
second. The total diameter is less than this speed so the data is transferred
in less than a second. This medium was great discovery but when the fiber optic
cable was introduced the whole world move towards a new era of communication.
This cable is as thin as hair and but its quality is great. Many people can
communicate together at the same time. Another important factor is the
feedback. It is the behavior of a receiver, it tells us that whether the
communication was effective or not. (Mellor, 1990)
Advantages
There are
many benefits of communication. If we see the history than it was seen that
people faced much difficulty to communicate with each other and the speed of
communication was so slow that the message that was to be delivered looses all
its value till it is reached by the receiver. Many scientists researched in
this field as the country's defense needs it most. If any country wants to
improve his defense then he has to built great ways of communication.
If the forces of their army will
communicate with each other than they can produce best strategy to become
victorious and to defeat their enemies with mutual cooperation. Nowadays there
are many ways of communication which are not only beneficial to the army but
now they are giving benefits even to the common man. (Singla, 2009)
A man in a street now has his own
cell phone. Through his cell phone he used to communicate with his relatives,
friends or anyone he wants to talk. Due to the advancement in communication,
there are now many ways that are used by the public to be benefitted.
The main advantage is for the
security of the country. The army, the public and everyone are getting
advantage from different ways of communication. Religious meetings can be held
to spread the knowledge of their religion all around the world. Trade is
possible only if the communication is applied between people.
Significance of communication
Significance
of communication is discussed in points as below:
- Help
in education
- Help with
human resources
- Better
social aspect
- Develop
leadership qualities
- Transfer
of ideologies
- Enhance
reading habits
- Helpful
in job opportunities
- Guarantee
of success in career.
- It
makes easy to understand different cultures
- It
improves family relations
- Communication,
a visible structure of ideas (Charles, 1909)
Effectiveness of communication
There
are 7 ‘Cs to have a better and effective communication. If these points are
taken into notice than a very effective communication can be done. These points
enable a person to share his perspective with others. These points are:
1- Completeness
It means
that all the facts must be conveyed which are required by the audience. The
receiver mind set must be considered. It helps in decision making and sometimes
also give additional imformation.
2- Conciseness
It means
wordiness i.e. conveying the message in the least possible words. It is both
time saving as well as cost saving. It highlights the main message.
3- Consideration
It is like
stepping into the shoes of others. Efficient communication must take the listeners
into consideration. The audience viewpoint is the most important of all. This
emphasizes on the ‘you’ approach.
4-
Clarity
It implies on emphasizing on a specific goal or message at a
time rather than trying too much at once. Clear message makes use of appropriate,
exact and concrete words.
5- Concreteness
It implies
on the fact to be particular and clear rather than being fuzzy and general. It
strengthens the confidence level of the sender.
6- Courtesy
The message should express the sender’s expression but it
should also contain respect for the receiver. The sender must be polite and
judicious. It is usually positive and not at all biased.
7- Correctness
There
should be no grammatical mistakes in the message. It has greater impact on the
audience. It makes the use of correct and appropriate language. (Leena, 2007)
Barriers of communication
There are many obstacles that are on
the way to communicate. Although it has been reduced in a great number but
still they are there. Researchers have tried their best to remove these
barriers and they haven’t reached to a medium that does not create any hurdle.
When we talk about the wireless
mediums then the security of the data becomes less and it can be hacked by any
other person. Microwave signals are only transferred in straight directions and
if any huge building or mountain came in their way then the data or message
that was sent can’t be reached for the receiver. The satellite signals are best
in the wireless modems. The satellite is placed almost 22500 kilometers above
from the earth. This satellite receives the signals from the sender and then it
boost the signals to the receiver. Some other barriers are noise, lack of time,
emotions, beliefs, ambiguous message, difference of context and culture,
confusion, illiteracy and many others.(Skills You Need)
Examples
Today from an infant to the older
person, everyone is using the communication materials. Some are using the most
updated versions and some are using the same old methods but every one of the
society is enabled to do communication. The most used method is the cell
phones. Almost everyone now has their cell phones. In business formal letters
are used known as business letters. Report writing is also an example.
The
youth are using even the more updated and more techiqued ways to communicate.
The smart phones are now very popular. Other examples of communication are E
mail, Fax and through the social media networks.(Carol, 1998)
Conclusion
At the end it is concluded that now
it has become the necessity of everyone to at least have one way to
communicate. There are many benefits of communication. Only communication is a
way by which people all around the world can get to know each other and
understand the different cultures and their ideologies. We also conclude this
that the communication was not an easy task some centuries ago but now it is
very easy and everyone is able to access it.
References
Cristopher
H. Sterling (2008), Military Communications: From Ancient Times to the 21st
Century, ABC-CLIO
Dr. R. K. Singla (2009), Business Management, FK Publications
Carol Carysforth (1998), Communication For Work, Heinemann.